This privacy notice provides information on how Conforma collects and processes your personal data when you visit our website, sign up for a newsletter, event or purchase a product with us.
Conforma NV is the controller and responsible for your personal data.
If you have any questions about this privacy notice or our data protection practices please contact privacy@conforma.be
Contact details
Full name of legal entity: Conforma NV
Email address: privacy@conforma.be
Postal address: Zenderstraat 10, 9070 Destelbergen, Belgium
We may collect, use, store and transfer different kinds of personal data about you as follows:
This data may be obtained directly or indirectly from you. In the latter case, we will inform you of the purpose and data sources we use, when we communicate or follow-up with you in connection with our services (e.g. a request or exchange of business cards at a business fair), or in any event within one month of the time we indirectly obtain your data. The exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Conforma processes your personal data only for the purposes specified below:
Purposes for which we process your personal data | Legal grounds for the processing of your personal data |
To manage the website and for system administration purposes (e.g. also for diagnosing technical problems, analyse the traffic to our website) | (a) Legitimate interest of managing our website, marketing and communications strategy; and/or
(b) Where the law requires so, this may be based on a consent |
For web analytics, in order to optimize the user experience (analyzing the way our pages are visited, analyzing trends, observe and measure how our visitors engage with our website) and the quality of the content provided to you (e.g. job posting) | (a) Legitimate interest of improving our website, marketing and communications strategy; and/or
(b) Where the law requires so, this may be based on a consent |
If you choose to subscribe to news, events and alerts or fill in webforms, we will use the information you provide us to send you the content requested, to communicate with you (including, where you agree, to send you related information that might be of interest to you) and to improve our marketing and communication strategy | Conforma can send newsletters, event invites, information and alerts where you have given consent to receive this when subscribing to these. If you are no longer interested in these Conforma messages you are always able to opt-out from receiving such communications. |
Cooperating with law enforcement agencies/courts, management of legal disputes/claims and handling any reports through a misconduct reporting procedure | Processing is necessary for the purpose of the legitimate interests pursued by Conforma, which include the protection of company assets, protecting its legal interests, managing legal claims/disputes |
You agree that we have the right to share your information with selected third parties including:
For example:
We will also disclose your information to third parties:
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
We will transfer your information to a destination outside the European Economic Area (the EEA), if that is appropriate (i) to achieve any of the purposes set out under section 3 and/or (ii) to disclose your information to a third party in accordance with section 4 of this Privacy Policy.
If we transfer your information outside of the EEA, we will make sure that your information is protected by the following safeguards:
If you wish to receive more information relating to the transfers of your information and/or the safeguards that have been implemented (including on how to receive a copy thereof), you can contact us through the contact details set out in section 1.
You have certain rights regarding the information we hold about you. These rights can be exercised by contacting us as set out below:
You also have the right to object to certain types of processing, including processing for direct marketing purposes.
However, note that we may need to retain certain information, for example for legal or administrative purposes (e.g. keeping of accounting records).
If you have any other question, feel free to ask us at privacy@conforma.be.